Wedding Day Coordination
“The wedding day coordination service was fantastic. I didn't have to worry about anything because I knew it was being taken care of and not having to worry makes that special day even more special. It was great to know in the back of your mind that everything was taken care of exactly the way you wanted it. And no request was too small or large. You guys were lifesavers!”
- Shannon & Kevan Kirton
You’ve worked hard to organize all the aspects of your wedding—why not sit back, relax and actually enjoy all the efforts of your hard work. Hiring an experienced Wedding Day Coordinator will allow you and your close family and friends to relax knowing all the details are being looked after. Our dedicated staff can deal with any issues that arise, often without you even knowing! We’ll deal with your vendors and the venue to ensure that everything is going according to your plans. We can coordinate the ceremony only, reception only or ceremony & reception.
Wedding Day Coordination includes:
Preliminary Meeting: A 2 hour consultation meeting 3 weeks prior to your wedding to go over all the details and understand the vision you have for your day. Our Wedding Day of Coordinator will bring a form to confirm that you’ve got all the details of your wedding covered. Your coordinator will also request all your vendor contacts for this meeting.
Itinerary: A detailed schedule will be created based on the information you provide. This detailed schedule will then be distributed to all the relevant vendors ensuring everyone is on the ‘same page’. You will have final approval on this schedule
Vendor Confirmation: Your Coordinator will contact all your vendors 1week prior to your wedding to ensure that everything you’ve organized is confirmed. Your coordinator will also take this opportunity to introduce herself to the vendor creating a key contact person for the day. Your coordinator will inform you of any vendor questions or outstanding balances
Wedding Rehearsal: Your Coordinator will attend the wedding rehearsal. If your officiant is unable to attend your wedding rehearsal your Coordinator is able to run your rehearsal and answer most of your questions
Wedding Day: The big day is here! Your Coordinator will provide up to 12 hours (based on package chosen) of consecutive service on the day of your wedding. Additional Hours can be purchased if necessary.
Other Day of Coordination Services:
Ensure all vendors arrive on time and set up according to schedule and detailed plans
At the ceremony your coordinator will make sure that all the members of your wedding party are accounted for and ready to fulfill their roles. We also assist with boutonnières and corsages, and go through a checklist to make sure that everything from the pen for the signing of the register to the unity candles are where they need to be.
Liaise with the venue contact and ensure the venue is decorated and set up according to detailed plans. Ensure that the venue has the correct timing and will be serving as per the schedule
Coordinate all aspects of the ceremony and reception as per your instructions. Your coordinator will be your eyes and ears during the set up stage—so when you walk in, your dreams will have come alive.
Your Coordinator will verify your floor plan and the number of guest seats per table. We can also set out guest cards, favours, and table numbers as per your instructions.
Your Coordinator will also have a emergency wedding kit which includes those items most that come in handy in a clinch—from water to a needle and thread.
